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ABOUT YOUR SECURITY BRIEFING
Your security clearance involves many responsibilities. This includes the requirement to be aware of basic guidelines about classification of information and about security.
This refresher briefing gives you the basics you must know about these subjects and is being provided to you as a reference. By reading the information in the briefing, understanding it, and returning an electronic acknowledgment (see end of this briefing for instructions), you will meet both Department of Energy (DOE) and Department of Defense (DOD) requirements that you receive periodic security refresher briefings.
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| Willie Archie University Research Security Officer Laboratory Management Office |
Robert Van Ness Assistant Vice President Laboratory Management Office |
WHAT IS THE ANNUAL SECURITY REFRESHER BRIEFING?
The University has agreed to conform to all security regulations and requirements of various Federal sponsors. Individuals who possess UC-sponsored clearances must receive refresher briefings at 12-month intervals. These briefings reinforce and update awareness of DOE safeguards and security policies and remind individuals of their security responsibilities.
Although most of the information in the briefing is aimed at DOE access authorization holders, pertinent information applies to DOD security holders also.
Your Responsibility
We encourage you to carefully review the material in
this briefing to better understand various security policies to be carried out
in the performance of your University duties.
Due Date
Please return your required briefing acknowledgement (see last page) by November 30, 2002.
CONTENTS
Personal Protection Measures Against the Terrorist Threat
Historically, Americans normally worried about terrorism when traveling abroad. However, with the terrorist violence at the Pentagon and World Trade Center on 11 September 2001, we now know that terrorism can strike here at home as well. Hopefully, the information in this briefing will help you avoid becoming a victim of a terrorist incident.
Placing the Threat in Perspective
Acts of terrorism are usually performed to provoke widespread fear and attract the attention of the media. No one is immune to terrorism, anymore than we are immune to ordinary criminal violence. Conversely, we are not defenseless against terrorism. You can take positive steps to protect yourself and deter the terrorist.
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Awareness is the key! |
Elicitation
Elicitation is a collection of conversational gambits used in ordinary conversations in order to gain information without being obvious about it. Elicitation by foreign intelligence officers or terrorists is a commonly used and highly effective way of subtly collecting information through what appears to be normal, perhaps even mundane, social or professional conversation.
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Conversing via Nonsecure Telephone
Pay special attention to Operations Security (OPSEC) considerations when communicating over nonsecure means of communications. Seemingly innocuous details can be transferred into intelligence information that could damage projects, programs, and activities. Additionally, any intelligence, resource, or equipment capabilities that were harmed or destroyed that would limit intelligence production or collection must not be discussed in any other manner than secure means. Adversaries pay close attention to observables to deduce critical information about your projects, programs, and activities. These exposed links to critical information help adversaries summarize the meaning of loose facts they collect.
Unattended Items
Be aware of your surroundings and report the locations of all unattended items such as luggage, gym bags, packages, boxes, etc., located near university or government facilities. It is extremely important that you NOT attempt to inspect the unattended items. Move as far away from unattended items as possible and leave inspections to trained personnel. Deadly bombs can be concealed in innocuous and relatively small packages or containers. These items may not appear to be threatening, but will be unattended and look out of place. Also, when traveling or attending public events, be alert to items left unattended. Immediately report any unattended items to the appropriate authorities.
Internet Security Awareness
Whether you use the Internet from work or home, security precautions are highly advisable to protect your identity as well as your data. Information about yourself and in particular your employment with the federal government or university should not be provided to Internet user groups, e-mail services, or other web sites. Adversaries can easily exploit such information about your identity and employer. Be aware of the security dangers inherent in these types of solicitations. Discussing work related material with an Internet group is prohibited under Executive Order 12958, pre-publication regulations, and operations security policies. Unsolicited e-mails are a good way for foreign intelligence services or terrorists to collect names, ranks, duty locations, job descriptions, IP addresses, and other valuable information on U.S. government personnel. This information could be used to launch computer network attacks and identify targets of opportunity against DOE and DOD persons and installations.
Suspicious Letters or Packages
Characteristics of suspicious packages or letters include:
If you have any reason to believe a letter or parcel is suspicious:
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Chemical, Biological, Radiological or Nuclear Threat
Recent terrorist attacks in the United States have raised the possibility of a Chemical, Biological, Radiological, or Nuclear (CBRN) attack. Staging such an attack, given weather, method of dispersion, and the environment is difficult.
Chemical, Radiological, Nuclear
Counterterrorism experts believe that the greatest threat remains conventional explosives. Terrorists may, however, have ready access to hazardous industrial chemical ingredients that could be used in an attack. If such an attack does occur, there are certain steps you can take.
The symptoms of a CBRN attack can range from mild to severe (e.g., sweating and a runny nose.)
At Hotels
Be Alert!
The following list has been compiled from suggestions made by counterterrorism experts for use in security education to combat terrorism. Any of the following events might mean danger and should be a reason for an immediate report or for seeking advice from security or law enforcement officials:
Living with the Threat
We live with many dangers in our daily lives, ranging from everyday household accidents to natural disasters. We do so without fear. Terrorism is n unfortunate fact of contemporary life, but we do not have to live in constant fear of terrorism anymore than other dangers. It is important to be aware of the threat in perspective.
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Foreign Intelligence Recruitment Approaches
Counterintelligence Office
Defense Security Service
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Likewise, the National Industrial Security Program Operating Manual, paragraph 1-302b, states that "contractors shall report efforts by an individual, regardless of nationality, to obtain illegal or unauthorized access to classified information or to compromise a cleared employee. In addition, all contacts by cleared employees with known or suspected intelligence officers from any country, or any contact which suggests the employee concerned may be the target of an attempted exploitation by the intelligence services of another country, shall be reported."
Regardless of whether you are a cleared individual or not, the security of the nation rests on the prompt reporting of any suspicious contacts. If in doubt, contact your Facility Security Officer, unit CI office, or agency security office. The individuals staffing these offices can assess your information and determine if a potential CI concern exists.
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Summary
Recruitment is usually a subtle and carefully orchestrated process to determine a person's receptiveness to working for a foreign government. If success is perceived to be possible, the pitch will eventually be made. Initially, an intelligence officer's interest in you may be imperceptible, but may become more obvious as the relationship develops.
Reporting questionable relationships, whether involving yourself, a co-worker, supervisor, neighbor, family member, or friend, is crucial to effective intervention. Espionage is never a "victimless crime." It damages lives and threatens the security of this nation. Notify the nearest DSS office should you have any indication that you or one of your coworkers may be the target of an attempted exploitation by a representative of another country.
Reports of actual, probable, or possible espionage should be submitted to the FBI.
For additional information regarding foreign intelligence recruitment approaches and targeting, review the DSS CI Office's publications, "Technology Collection Trends in the US Defense Industry" and "Suspicious Indicators and Security Countermeasures for Foreign Collection Activities Directed Against the US Defense Industry." Additionally, articles can be viewed and downloaded from the DSS Internet site at http://www.dss.mil/cithreats/
DSS thanks the National Security Agency's Security Services from whom much of this material was taken. This brochure has been approved for public release – PA #990702-02
All Department of Energy-Cleared Employees And Cleared Support Contractors Must Report Within Five Days The Following:
If you have any policy concerns with any of the above Reporting Requirements, contact Jessie A. Monroe (925) 422-2166, in the Safeguards and Security Division (SSD), NNSA, Department of Energy, Oakland Operations Office.
THE DEPARTMENT OF ENERGY
Listing of Sensitive Countries
for Security Briefing for UC Sponsored DOE Clearances
DOE lists certain countries as "Sensitive Countries". The UCOP Research Security Office requests that you notify the UCOP Research Security Officer 45 days before departure to (or person-to-person meetings with individuals from ) the following countries:
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Algeria |
Commonwealth of Independent States
*(Formerly the Soviet Union): Armenia Azerbaijan Belarus Georgia Kazakhstan Kyrgyz (Kyrgyzstan) Moldova Russia Tajikistan Turkmenistan Ukraine Uzbekistan |
Reinvestigation of Your Security Clearance
Every five years you are required to undergo another full scope background investigation (SSBI) in order to retain your “Q” (or DOD Top Secret) security clearance. You will be notified when you are required to submit your reinvestigation application forms. When notified, the Department of Energy requires that you complete and submit the following forms via the University’s Research Security Officer:
| Form Number | Form Name |
| SF86 | Questionnaire for National Security Positions |
| DOE F 5631.18 | Security Acknowledgment |
| DOE F 472.1 | Fair Credit Reporting Act |
| If applicable, the following additional forms must be completed at any time they apply: | |
| DOE F 5631.34 | Data Report on Spouse/Co-Habitant (To be completed by individuals who are cohabitating in a spouse-like relationship). |
| Statement | Representative of Foreign Interest Statement (To be completed by any individual who holds a position with a foreign-owned company). |
The above forms can be completed electronically, printed, signed in BLACK INK and forwarded to the University Research Security Officer to meet the requirements for your reinvestigation. The Research Security Officer must complete additional forms (Justification and File Summary Forms, etc.) in order to make your application acceptable. Questions concerning the completion of any the above forms can be directed to Willie Archie, University Research Security Officer on (510) 987-9846.
Summary/Wrap-Up
This completes your annual security refresher briefing for 2002. The briefing covered personal protection measures against the terrorist threat, recruitment approaches by foreign intelligence, and reporting requirements for cleared individuals. The refresher briefing reminded us about DOE’s listing of Sensitive Countries, and about our obligations for reinvestigation of our “Q” clearances every 5 years and which DOE forms are required.
Please email Willie Archie to acknowledge that you have read this version of the University of California 2002 Security Refresher Briefing. Include the following statement in the body of your message:
I acknowledge receipt of the University of California 2002 Security Refresher Briefing in compliance with U.S. Department of Energy and U.S. Department of Defense security requirements.
It is important to include your name after the above statement.
We will be contacting you if your email statement is not received by November 30, 2002.
Thank you.